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Administrative Assistant

Job Information
Author pmnationtalk
Date January 18, 2018
Type Full Time
Company Canfor
Location Vancouver, BC
Category Admin / Office
Client Canfor
Contact Information
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Administrative Assistant

Posting ID: 13104
Position Type: Regular/Full-Time
City: Vancouver, BC, Canada
Location: Vancouver H/O – Canfor/CWPM_1000 (BC13)

Who We Are:
Canfor is one of the world’s largest and most respected integrated forest products companies. For more than 75 years, we have been delivering top-quality lumber, pulp and paper products to our valued customers worldwide. With operations in Western Canada and the Southern United States, and sales offices around the world, you can find Canfor products in every corner of the globe. We are leaders in sustainable forest management and in converting wood residuals into green energy.

As we continue to grow our company and our markets, find out how you can grow your career with us.

The Opportunity

The Administrative Assistant (Corporate Affairs) will assist in the day-to-day coordination and administration of Corporate Affairs department initiatives, including: community outreach, corporate social responsibility, public relations, internal and external communications, corporate image, digital media, and employee relations.

In this role, you will also provides administrative support to the Senior Director, Corporate Affairs.

Key Responsibilities


  • Provide general administrative support to the team and department; such as, answering the communications phone line, checking the generic company email accounts and redirecting emails to appropriate contacts in the company, submit department and team member expenses.
  • Coordinates, plans and organizes departmental meetings as well as other internal or external meetings, prepares files and notifications of meetings. Ensures the availability of presentation equipment and handles logistics, such as reserving meeting rooms and audiovisual equipment, etc., when necessary.
  • Provide support for planning of the company’s annual general meeting.
  • Follows up on donations, sponsorships and partnerships by compiling requests, writing answers and ensuring payment and visibility.
  • Process invoices for payment, co-ordinates the activities necessary for the department’s budget monitoring and follows up with team members.
  • Responsible for the electronic filing architecture and overseeing its maintenance.
  • Establishes mechanisms for following up with other departments where required and takes action when necessary.
  • Co-ordinates, produces, revises and/or finalizes the Senior Director’s documents/presentations meant for various internal or external stakeholders, including formatting documents intended for Senior Management.
  • Co-ordinates and follows up on the Senior Directors use of time, maintains agenda, organizes: appointments, meetings, travel and prepares relevant files and documents when necessary.

Branding & Communications

  • Supporting the communication designer in creating detailed company presentations in PowerPoint.
  • Co-ordinates the delivery of banners and promotional items, etc.
  • Responsible for managing promotional items with suppliers, supervises inventory in the online store and distributes special promotional items.
  • Provide backup for communication actives; updating content on the company websites, the company intranet, quarterly release requirements and posting approved content to social media platforms.
  • Collaborates on any other team project when required: special projects, sending of invitations, coordinating event attendees, event logistics, reception, etc.

Required Skills

Education and Experience

  • Certificate or similar education in communications is an asset.
  • Minimum 1-2 years of office experience.
  • Must have experience in WS Office programs, with extensive knowledge of PowerPoint.
  • Prior experience with corporate budgeting and working in a publicly traded company is an asset.

Skills and Abilities

  • Uncompromising discretion, confidentiality, and integrity required.
  • Highly organized, attentive to detail and exceptional time management skills are required.
  • Familiar with social media platforms, including Facebook and Twitter.
  • Understands event planning and implementation.
  • Works independently, but knows when to ask for guidance.
  • Excellent interpersonal skills: listening, understanding and responding.
  • Team player and customer-service-focused.
  • Good ability to work under pressure in a public relations environment.
  • Able to meet deadlines and juggle multiple projects simultaneously.

Hiring for this position is ongoing and will be filled as required. To be considered for this position, please apply today.

In order to be eligible for this position, you must be legally entitled to work in Canada for our company.

There has never been a better time to join the Canfor team and become part of the modern forest industry. We have a wide range of rewarding careers in some of the best communities in North America, with plenty of room for advancement. Our mills are modern, high-tech and safe; and our marketing and sales activities are world-class. We offer competitive compensation and benefits packages, and are committed to the professional development of our employees.

Follow us on LinkedIn, Twitter, and Facebook for Canfor news, career opportunities, and upcoming events!

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