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Clerk R9 – Litigation Document Administrator

Job Information
Author ahnationtalk
Date September 12, 2018
Type Full Time
Company BC Public Service
Salary $40,394.06 - $45,617.40 - Annual
Location Victoria, BC
Category Admin / Office
Client BC Public Service
Contact Information
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Clerk R9 – Litigation Document Administrator – (54058)

Posting Title: Clerk R9 – Litigation Document Administrator
Position Classification: Clerk R9
Union: N/A
Location: VICTORIA, BC V8W 9C1 CA (Primary)
Salary Range: $40,394.06 – $45,617.40 annually
Close Date: 9/12/2018
Job Type: Regular Full Time
Temporary End Date
Ministry/Organization: BC Public Service -> Attorney General
Ministry Branch / Division: Legal Services Branch
Job Summary

This posting is only open to current members of the Clerk 9 / Clerk Stenographer 9 Inventory.  If you are not a member of this inventory, please refer to the Applicant Inventories page for information about applying to be an inventory member. 

Program Assistant
CLERK 9

1 Position available
Position available in Victoria
This posting may be used to establish an eligibility list for future permanent and/or temporary vacancies.
This position is Full Time

If you enjoy working in a diverse, fast paced, team orientated environment, this could be the role for you!

The Litigation Document Administrator reviews, coordinates, determines the best approach and prepares electronic documentation to support the legal team who represent the Province in litigation and document discovery cases.  This position provides advice to team members about attaining efficiencies related to document separation, coding, document manipulation and escalates/recommends action on very complex or time and content sensitive tasks. The position uses guidelines established by the Branch, the BC Supreme Court Civil Rules and best practices in the field.

The Legal Services Branch (LSB) is the official legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. LSB is comprised of experts who provide a broad range of services in support of the Branch’s mandate. It assists in fulfilling the Attorney General’s role as set out under the Attorney General Act.  LSB clients are government ministries, the Attorney General, Cabinet, Crown corporations and public agencies.  Each law group within the Branch, having unique accountabilities, works as a team to support Government with approximately 210 lawyers plus approximately 205 support staff.

This Litigation Document Administrator is one of several positions that support the primary legal team by ensuring efficient turnarounds of confidential and sensitive documents, often in short timeframes imposed by Court order.  This position requires a basic understanding of the legislation, regulations and policies governing document production and is responsible for analyzing, responding to, and prioritizing service requests.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact cindy.mcgrath@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary school graduation (Grade 12) or equivalent (GED).
  • At least 1 year administrative/clerical/reception experience working in an office setting.
  • Experience in records management and/or filing, electronic and physical files.
  • Experience typing, formatting, editing and proofreading a variety of documents and materials using desktop tools such as Word, Excel, Outlook, Access and Adobe Acrobat.
  • Experience working with data bases, corporate systems or case management systems.
  • Database experience including entering, updating and retrieving data; ensuring data integrity; navigating to conduct searches; and extracting information.
  • Must be able to type 30+ wpm.

Preference may be given for:

  • Experience with ARCS/ORCS records classification system.
  • Experience with CRMS (Corporate Records Management System).
  • Experience managing FOI requests (Freedom of Information).

Willingness Statement(s)

  • Must be able to lift 50 lbs (Paper Bundles).
  • Must be willing and able to work with dusty archive paper records.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:
Cover Letter: NO

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire – YES (COMPREHENSIVE) As part of the application process you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive Questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

 

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