Records and Administration Clerk
An eligibility list may be established.
Step into a career with the branch awarded the 2017 Premier’s Award for Organizational Excellence
This is an exciting time to join the Liquor and Cannabis Regulation Branch (formerly the Liquor Control and Licensing Branch) as we continue to transform the provincial approach to regulating liquor and implement the provincial licensing of non-medical cannabis private retail stores following the October 17th, 2018 federal legalization of non-medical cannabis.
With staff in Victoria, Surrey, Vancouver and regional offices across the province, the Branch works to protect public safety and to minimize the health and social harms of alcohol and non-medical cannabis. The Branch issues licences in B.C. for making and selling liquor and for non-medical cannabis private retail sales. It currently regulates 10,000+ licensees, including pubs, bars, lounges, stadiums, nightclubs and restaurants, liquor stores, breweries, distilleries, wineries, and UBrews/UVins. In addition, the Branch regulates almost 30,000 Special Event Permit events, for events like concerts and weddings each year.
The Branch is comprised of three divisions: Program and Strategic Services Division (Communications and Stakeholder Relations, Policy and Legislation, and Management Services), Licensing Division (Licensing and Local Government Liaison, and Business Transformation) and the Compliance and Enforcement Division (both regional and HQ).
Reporting to the Team Lead & FOI Records Officer, Management Services, the Records and Administration Clerk provides the overall Records Management services for the branch. The position may also be required to occasionally support the administrative unit by performing other administrative functions.
The capital of British Columbia, Victoria is a beautiful city, with beautiful beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.
This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more.
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The BC Public Service is an inclusive and accessible employer. Please advise the hiring manager if any accommodations are required to assist you to ensure equitable participation.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Kathy.Coutts@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
- Secondary school graduation or equivalent.
- Experience in records management.
- 1 year experience working with the public or providing customer relations support and administrative support.
- Experience working in an office setting.
- Experience using standard computer applications (i.e. word processing, spreadsheets, and databases).
Preference may be given to applicants who have experience with:
- TRIM or other similar records management systems.
- Post-secondary diploma or certificate in public or business administration, or equivalent coursework.
- 2 or more years’ experience working with the public or providing customer relations support and administrative support.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
A Criminal Record Check (CRC) will be required.
Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.
Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES (COMPREHENSIVE) – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.
IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.