Office Administration Assistant
Clerk Stenographer R9
An eligibility list may be established.
Located in the Salish Sea between the BC mainland and the southern end of Vancouver Island, the Islands Trust Area is a scenic archipelago of 13 major islands and more than 450 smaller islands. The islands are characterized by their extraordinary ecology and vibrant communities, with each island having its own distinctive history and feel. The Islands Trust is mandated to preserve and protect the unique amenities and environment of these islands. It achieves this mandate through environmentally sound land-use planning, land conservation (via the Islands Trust Conservancy), and, on a regional basis, through advocacy and strategic co-operation with other agencies.
The Salt Spring Island office provides land-use planning services to the Salt Spring Island Local Trust Area, which includes Salt Spring Island and 25 additional islands nearby. Islands Trust staff are dedicated professionals, committed to the mandate of the trust, who support a progressive, healthy and respectful workplace.
For more information, visit our Employment Opportunities webpage.
The focus of this position is to provide administrative support services to the regional office planning team.
Under the direction of the Regional Planning Manager (RPM), the Office Administrative Assistant undertakes the responsibility of ensuring the regional office operations support the planning team and is the liaison with the Administrative Services unit.
To learn more about this B.C community you can click on the Hello BC link here!
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Twood@islandtrust.bc.ca DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to , before the stated closing time, and we will respond as soon as possible to assist you.
NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:
- Secondary school graduation or equivalent;
- Experience working in an office setting;
- Ability to deal with difficult customers effectively;
- Training or experience in basic accounting or bookkeeping;
- Training or experience in website posting;
- Experience providing administrative and financial support services for a group of staff;
- Experience in word processing, spread-sheet compilation, databases, and other standard computer applications (such as Microsoft Office); and
- Experience in office management software (such as SharePoint, eScribe, Excel, database and tracking systems, and web-posting on a local area network).
Preference will be given to qualified applicants with any or all of the following:
- Post-secondary training in office administration;
- Experience providing reception duties;
- Experience in records management;
- Experience working in a local government setting;
- Demonstrated attention to detail.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.
Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.
Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.
Questionnaire: YES – You will be required to answer a standard questionnaire.