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CLK ST 09R – Program Assistant / Reception

Job Information
Author ahnationtalk
Date September 12, 2018
Type Full Time
Company BC Public Service
Salary $40,394.06 - $45,617.40 - Annual
Location Vancouver, BC
Category Web / Graphic Design
Client BC Public Service
Contact Information
Apply Now!

CLK ST 09R – Program Assistant / Reception – (54216)

Posting Title: CLK ST 09R – Program Assistant / Reception
Position Classification: Clerk Stenographer R9
Union: GEU
Location: Vancouver, BC V8W 2S8 CA (Primary)
Salary Range: $40,394.06 – $45,617.40 annually
Close Date: 9/12/2018
Job Type: Regular Full Time
Temporary End Date
Ministry/Organization: BC Public Service -> Jobs, Trade & Technology
Ministry Branch / Division: International Business Development Division
Job Summary

This posting is only open to current members of the Clerk 9 / Clerk Stenographer 9 Inventory.  If you are not a member of this inventory, please refer to the Applicant Inventories page for information about applying to be an inventory member. 

Program Assistant
Clerk Stenographer 09R

An eligibility list may be established.

Join a team where your administrative skills are valued

Working with clients, potential investors, stakeholders, industry and government, the Ministry’s International Business Development Division provides integrated trade and investment promotion programs to help BC increase exports, attract investment, develop international partnerships, and grow BC’s industries.

Program Assistant provides front desk reception coverage and a variety of office administrative, secretarial and financial support services for the branch including coordinating the day to day priorities of the manager, and providing liaison with ministry executive offices.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens.  Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact Kirsty.McGuire@gov.bc.ca.   DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

  • Secondary school graduation or equivalent (GED)
  • Minimum of 1 year (2 years preferred) administrative/clerical/reception experience working in a professional office environment, including:
    • Providing reception coverage;
    • Preparing, editing and proofreading routine correspondence;
    • Responding to general inquiries in person, via e-mail and phone calls;
    • Arranging and scheduling meetings using an electronic calendar.
  • Experience using word processing and standard applications, including: MS Word, Excel, PowerPoint and Outlook.

    Preference may be given for:

  • Certificate or diploma in office administration or in a similar field
  • Experience booking travel arrangements and processing financial material for reimbursement.
  • Experience in Time and Leave (TLAM).
  • Experience in CAS iExpense.
  • Experience in records management using systems such as ARCs/ORCs or eTrim.
  • Experience using correspondence tracking system CLIFF.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover Letter – NO

Resume – YES A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – (COMPREHENSIVE) As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements.  Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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