Guided by values deeply informed by our Indigenous roots, Naut’sa mawt Event Management offers event management services that are inherently culturally safe and respectful, and prides ourselves on the continual and respectful integration of Indigenous cultural activities and ceremonies in the events we manage.

Reporting to the Reporting Manager, as well as the Director of Naut’sa mawt Event Management, the Editor is responsible for helping maintain the smooth delivery of Naut’sa mawt’s Reporting services for the Events Department at Naut’sa mawt Resources Group. This role will require collaboration with a variety of internal team members, contractors, clients, and other stakeholders.

Responsibilities:

Support the Naut’sa mawt Event Department, under supervision of the Reporting Manager, in providing our clients with the following services, ensuring that quality standards are maintained and consistently delivered in all areas of responsibility. These services include, but are not limited to:

• Notetaking Services
• Report Writing Services
• Transcription Services
• Editing Services

Performing Notetaking and Report Writing services for both in-person and virtual events when necessary.

Editing, delegating, and overseeing the delivery of the Reporting Department’s contractors and staff member’s written works. These tasks may include:

• Review and edit of all written content for grammar, punctuation, spelling, style, and consistency.
• Review and edit of all written content in consideration of OCAP (FNIGC’s ‘Ownership, Control, Access, and Possession Principles’), GIDA (Global Indigenous Data Alliance) and other Indigenous data sovereignty principals as they evolve
• Communicating with Naut’sa mawt Event Management clients to understand the scope of work, event/meeting objectives, and to clearly communicate the Reporting Department’s service standards.
• Receiving and qualifying client feedback critically within the context of positively impacting Indigenous communities and Indigenous data sovereignty principles
• Scheduling notetakers, report writers and other contractors ensuring that expectations, deadlines, and client objectives are clearly communicated.
• Managing multiple projects simultaneously while adhering to internal and external deadlines and maintaining high standards of quality.
• Collaborating with notetakers and report writers to refine and enhance their work, providing constructive feedback to improve clarity, coherence, and effectiveness.
• Working closely with Indigenous Marketing design team to ensure the visual presentation of written content aligns with client’s objectives and enhances readability as required.
• Delivering all final written works to NEM clients and collaborating closely with them as it pertains to any final edits and billing protocol.
• Monitoring and approving contractor hours and invoices to ensure billing standards are budgets are maintained.
• Assisting the Reporting Manager with the processes of onboarding new notetakers or contractors as needed

When collaborating with Naut’sa mawt Event Planning department, the Editor will work to:

• Ensure strong ongoing communication strategies between Event leads, Reporting Manager, Notetakers, and Contractors to maintain transparency of service delivery and client satisfaction.
• Assist Reporting Manager in the strategic development of Naut’sa mawt Event Management’s Reporting Services department through:
• Assisting with research into tools for supporting and expediting both onsite and virtual Reporting Services
• Assist in developing and maintaining an editorial style guides and standards to streamline workflows and ensure consistency across all written works produced by Naut’sa mawt Event Management.
• Staying updated on industry trends, best practices, and evolving language usage to continuously improve editorial processes and techniques.
• Supporting sales/marketing initiatives including drafting communications and promotional materials, template creation and other duties as requested
• Monitor areas of responsibility for opportunities for improvement and innovation and work proactively to implement these ideas.

Perform professional administrative and clerical duties in accordance with Naut’sa mawt Event Management approved practices, policies, and service standards including:

• Communicating and responding to routine requests or inquiries via telephone, email, or in-person
• Adhering to budgets and maintaining accurate records of expenses and invoices collected
• Maintaining electronic and hard copy filing system
• Opening, sorting, scanning, coping, emailing, and distributing incoming/outgoing correspondence/documents when applicable
• Accurately updating information into company CRM
• Participating in staff meetings, staff retreats, strategic planning sessions and other staff events as requested by Director, Event Management Department
• Maintaining strict confidentiality and exercising sound judgment and discretion when dealing with sensitive issues
• Participating in Indigenous cultural training and remaining up to date on Indigenous cultural practices, traditions, and best practices to enhance the representation and experience of Indigenous events
• Carrying out other duties as assigned that are essential to the position as directed

Education and Professional Experience

• Minimum 2 years experience in a related field. For example, communications or journalism, administration
• Completed bachelor’s degree or higher.
• Proficiency in Adobe Acrobat and Microsoft Suite programs including Word, Excel and PowerPoint
• Experience working on a variety of virtual event platforms such as Eventbrite, Zoom or Teams is considered an asset
• Experience working with Indigenous communities is considered a strong asset

Knowledge, Skills, and Abilities

• Proficient reading and writing skills, including strong proofreading and copyediting abilities
• Skilled at analyzing and summarizing information
• Confident in providing feedback to contractors regarding their work and writing
• Ability to work independently and act on own initiative
• Proactive and able to manage multiple projects while meeting deadlines
• Excellent interpersonal and communication skills, both written and spoken
• Bilingual in English and French, or knowledge of Indigenous languages considered an asset.

Other

• Ability to attend events located across Canada on occasion is required
• May be required to work nights, weekends, and holidays on occasion
• Adherence to Naut’sa mawt Tribal Council policies and procedures
• Note: This is a remote position for those located within the Lower Mainland BC or Vancouver Island area. Ability to attend company meetings / events within this area is required