Program/Leave Management Assistant

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Program/Leave Management Assistant

Job Information
Author pmnationtalk
Date August 26, 2020
Type Full Time
Company Interior Health Authority
Salary $22.54 - Per Hour
Location Kelowna, BC
Category Business / Management
Client Interior Health Authority
Contact Information
Apply Now!

Program/Leave Management Assistant

Competition #: 01434836
Employee Type: CASUAL
Bargaining Unit: HEU
Facility: COTTONWOODS
Department: CTW NURSING LTC GENERAL
Reports To: MANAGER OR DESIGNATE
Hourly Wage: $22.54
Close Date: OCTOBER 31, 2020*
Comments: **Please submit your High School Diploma and a Typing Test (min. 55 wpm within past 48 months) from recognized institution.**
Position Summary
Cottonwoods in Kelowna is looking for a Casual Program / Leave Management Assistant to join their team. Apply today!

When you apply, please ensure you include the following documentation for your application to be considered:
• A current Typing Test 55 wpm or greater completed within past 48 months from a recognized institution, (ON-LINE TESTS NOT ACCEPTED);
• Your Grade 12 Diploma;
• Your Resume indicating two years’ recent related experience, Or an equivalent combination of education, training and experience;
• A Cover Letter stating your availability to start in a new position;
• Certificates/Diplomas/Transcripts must be from accredited Schools/Colleges/Universities.

This position performs a variety of clerical duties related to the planning and processing of employee vacation and leave information and performs registration and cashier duties as required. Typical duties and responsibilities include:

• Types a variety of correspondence including letters, memoranda, reports, forms, presentation material, newsletters from rough draft, general instruction and/or recording devises;
• Coordinates meetings, as directed, by booking meeting rooms and relevant equipment, arranging catering, sending out meeting requests, and typing and circulating agendas and relevant supporting material;
• Coordinates travel arrangements as directed, by booking and confirming flights, vehicles and accommodation as required;
• Receives invoices and prepares staff expenses, reimbursements and monthly corporate visa statements;
• Performs patient registration duties and cashier related duties as required;
• Provides relevant/required information to the Purchasing Department in order for a consultant contract to be generated;
• Maintains office supply inventory and required support material by placing orders, receiving and storing supplies and generating purchase orders;
• Prepares statistical information as required by gathering and compiling data, developing and formatting statistical charts and graphs using appropriate software;
• Performs record management duties such as setting up and maintaining electronic and manual filing systems;
• Prepares and maintains web based communications and program/department intranet site and/or sharepoint site from general instruction using appropriate software;
• As required, reviews and verifies entitlement for all vacation, leave of absence, and banked time requests;
• Updates and maintains vacation planning calendars, tracking spreadsheets and tools;

This is a Casual opportunity. Casual means there are no guaranteed hours and work requirements can vary from 0 – 37.5 hours per week.

Qualifications
Education, Training and Experience:
• Grade 12,
• Two year’s recent related experience, Or an equivalent combination of education, training and experience
• Completion of a Typing Test 55 wpm or greater, dated within the past 48 months and must be issued from a valid institution only. (ON-LINE TESTS ARE NOT ACCEPTED)

Skills and Abilities:
• Ability to keyboard at 55 wpm.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to organize work.
• Ability to operate related equipment.

**ONLY QUALIFIED CANDIDATES WILL BE CONTACTED.**

* All postings with a closing date specified close at 11:59 pm PT

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