Records Manager

The National Inquiry into Missing and Murdered Indigenous Women and Girls is looking for an experienced individual to fill the position of Records Manager in Vancouver.

The National Inquiry into Missing and Murdered Indigenous Women and Girls is entirely independent from the federal government and employees are appointed on a term basis. We are committed to having a skilled and a highly Indigenous-represented workforce. We encourage candidates to self-identify as belonging to Indigenous peoples.

Key Activities

• Advises the Commissioners, Executive Director, Director of Operations, and National Inquiry employees on best practices for digital and hard-copy recordkeeping, including (but not limited to) recordkeeping policies and procedures for Inquiry offices and work teams; disposition of information; and archiving of social media.
• Writes and maintains policies and procedures for the management of National Inquiry records.
• Maintains the National Inquiry’s file classification plan.
• Trains National Inquiry employees on recordkeeping policies, procedures, and practices.
• Provides awareness, training, coaching, functional assistance and trouble-shooting in the use of software tools for the management of National Inquiry records and documents.
• Undertakes disposition activities on National Inquiry records in all media in preparation for closure of the Inquiry following delivery of the final report.
• Supervises records management assistants.
• Provides assistance and advice on information management standards, including metadata, for information systems and software used by the National Inquiry.

Qualifications

Language Requirements

• Written and oral English is essential
• Written and oral French is an asset

Education

• An undergraduate degree from a recognized university.
• A graduate degree in information or library science from a recognized university is an asset.

Experience

• A minimum of three years’ experience delivering recordkeeping advice and records management services within an organization.
• Experience in delivering training on recordkeeping practices.
• Experience in developing training and/or awareness materials and sessions.
• Experience in making clients aware of recordkeeping best practices and services.
• Experience delivering client-focused training, functional assistance, and trouble shooting in the use of an electronic document and records management system is an asset.

Knowledge

• Knowledge of current challenges and best practices for managing records in organizations in all media.
• Knowledge of best practices for the disposition of paper and digital records.
• Knowledge of metadata standards.

Skills and Abilities:

• Ability to communicate effectively orally and in writing.
• Ability to foster horizontal collaboration and build relationships with a variety of colleagues, partners and stakeholders.
• Ability to identify, extract, organize and synthesize relevant information from different information sources to provide advice.
• Ability to supervise employees.

Competencies:

• Judgement
• Effective interpersonal relationships
• Discretion
• Client Focus
• Reliability

Conditions of Employment

• Willing and able to work overtime as required.
• Ability to travel as required.
• Secret security clearance.

Location of Employment

• Vancouver

Rate of Pay

$76,002 to $82,171

Interested candidates are invited to submit their cover letter and resume to info@mmiwg-ffada.ca , by February 10, 2017.  In the subject line, please indicate “Records Manager Position”. Your cover letter should clearly demonstrate how you meet the language, education and experience requirements for this position.

We thank you for your interest in working for the National Inquiry into Missing and Murdered Indigenous Women and Girls.

Please note that only shortlisted candidates will be contacted.